Templates

Annual leave instruction
letter template
[Free download]

For New Zealand managers to communicate that an employee will be required to take annual leave within a requested period.

For NZ businesses

What is an annual leave instruction letter?

In New Zealand, it's mandatory for employers to manage their employees' accrued leave effectively. One significant aspect is ensuring that employees who have accumulated substantial leave balances actually take time off. Failure to do so can lead to various issues, including decreased productivity, increased burnout rates, and potential legal implications.

Has an employee with too much-accrued leave?

The annual leave instruction letter formalises the leave directive and provides a clear record of communication between the employer and the employee -- be aware you have to give the employee at least 14 days’ notice before requiring them to take leave.

The letter covers the following areas:

Informing the employee of the required dates for annual leave
Importance of rest and rejuvenation for employee well-being
Specifying the deadline for proposing alternative leave dates, if necessary
Reminding the employee of their obligation to comply with the directive
Providing a point of contact for any queries or concerns

Download HR Today's Annual Leave Instruction Letter template to ensure both legal compliance and the welfare of your employees.

Let’s get compliant

Are you ready for a complete peace of mind when managing compliance? Leave manual tasks to HR Today, while you focus on what really matters.

Back to Articles

Share this Article

Other Recent Articles

Trial Periods: Building company pay $27k to procedural failures

11 December 2024

Procedural failures and unclear employment agreement led to a $27k trial period dispute - New Zealand construction company missteps in clarifying duties.

Personal Grievance: NZ law change to reduce payouts

11 December 2024

New Zealand's 2024 law change to personal grievance claims - No payouts for serious misconduct and how it can lower costs for businesses.

Do minimum hours in contracts mean guaranteed pay?

05 November 2024

Are NZ businesses obligated to pay for minimum hours, even if rostered time falls short? Legal implications of guaranteed pay in employment contracts.

Keeping employment contracts up-to-date (a business essential)

05 November 2024

Why New Zealand businesses must avoid outdated Individual Employment Agreements (IEAs) - stay compliant with legislative updates and avoid legal risks.

Work From Home: How to approach a change back to the office

18 October 2024

How NZ businesses can manage a transition from working from home back to the office - strategy for a return that benefits both employers and...